This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR) from 25 May 2018 onwards, the Data Protection Act 1998 (before 25 May 2018) and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
PM+M Solutions for Business LLP, PM+M Wealth Management Ltd, PM&M Corporate Finance Ltd, PMM (Holdings) Ltd and PM+M Ltd (‘’PM+M’’, "we", “us”, “our” and “ours”) is an accountancy, wealth management and business advisory firm providing a range of services across all areas of auditing, accounting, tax compliance and planning, corporate finance, payroll and financial planning.
Our registered office is at Greenbank Technology Park, Challenge Way, Blackburn BB1 5QB.
PM+M also has offices based at:
For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.
PM+M have designated Richard Hesketh as the Compliance Officer for PM+M Wealth Management Ltd and Jane Parry as Head of Privacy for all other PM+M entities. Sharon Pye is designated as our Compliance Manager and is responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Contact details are noted at Section 12 below.
We obtain personal data about you, for example, when:
The information we hold about you may include the following:
We may process your personal data, and in some circumstances provide it to third parties for purposes necessary in complying with our legal obligations.
We may process your personal data for the purposes necessary for the performance of our contract with you, your employer or our clients. This may include processing your personal data where you are an employee, director, subcontractor, shareholder, partner, LLP member, supplier or customer of our client.
We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes.
We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data, then you have the right to withdraw your consent to processing for such specific purposes. Please note that we may your process data for more than one lawful basis dependeing on the specific purpose for which we are using your data.
Situations in which we will use your personal data
We may use your personal data in order to:
In some circumstances, we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you[.
If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.
We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
Change of purpose
Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.
Should it be necessary to use your personal data for a new purpose other than as set out in Section 5 above, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.
Why might you share my personal data with third parties?
We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us, where we have your consent or where we have another legitimate interest in doing so.
Which third-party service providers process my personal data?
“Third parties” includes third-party service providers and other members of our firm’s international alliance, Praxity. The following activities are carried out by third-party service providers: IT and cloud services, Anti Money Laundering verification services, professional advisory services, administration services, payroll services, marketing services, customer relationship management (CRM) and portal services, financial services and banking services, training services, recruitment and psychometric analysis.
All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.
What about other third parties?
We may need to share your personal data with a regulator to comply with the law, or to otherwise comply with the purposes set out in Section 5 above.
If we are required to store or transfer personal information outside the EU in order to perform our contract with you, we will confirm the location in advance, and obtain confirmation as to whether the country/countries are deemed to provide an adequate level of protection for your personal information, as deemed by the European Commission, for the purpose of the Data Protection Legislation.
If there is not an adequacy decision by the European Commission, then we will put in place measures to ensure that your personal data is treated by those third parties in a way that is consistent with and which represents the Data Protection Legislation. This may include but is not limited to: model contract clauses, binding corporate rules, and pseudonymisation.
Should you require further information about this please contact us using the contact details outlined below. (Section 12).
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach, and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
If you want to exercise any of the above rights, please email our Compliance Manager email@example.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email our Compliance Manager: firstname.lastname@example.org
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Any changes we may make to our privacy notice in the future will be available on our website at www.pmm.co.uk[SP21] or you may request a copy by emailing email@example.com.
This privacy notice was last updated on 8 May 2018.
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please contact:
Sharon Pye - Compliance Manager
PM+M Solutions for Business LLP
Greenbank Technology Park
Blackburn BB1 5QB
Richard Hesketh - Compliance Officer
PM+M Wealth Management Ltd
Greenbank Technology Park
Blackburn BB1 5QB
You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office
Cheshire SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745
© 2009-2011 PM+M. All Rights Reserved
PM+M Limited Registered in England, Company Registration Number: 03661915
PM+M Solutions For Business LLP Registered in England, Registered Number: OC311588
PM+M Corporate Finance Limited, Registered in England, Company Number: 03661920
PM+M Wealth Management Limited, Registered in England, Company Number: 03626554.
All Registered Offices: Greenbank Technology Park, Challenge Way, Blackburn, BB1 5QB
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